Photoshoot Terms

By booking a session with Hare Media, you automatically agree to the following terms and conditions. These policies apply to all clients receiving photography or design services.

All sessions (photoshoots or design work) require a signed contract to be confirmed.
Full payment is required at the time of booking to secure your time slot.
Inquiries are welcome via DM, email, or the business line (905-391-6545), but official communication and contracts will be sent by email.
Please do not use my personal phone number or email — they are not monitored.

Photoshoots require a $50 deposit. This is applied to your final balance.
Final work (unwatermarked photos or design files) will only be provided once full payment is received.
Accepted payment methods:
▫ E-transfer to info@haremedia.ca
▫ Cash (in-person only)
▫ Online via haremedia.ca
Invoices are due within 10 days of issue.
A 3-day grace period is offered. After that, a $5/day late fee applies.
Projects with payments 30+ days overdue will be paused until payment is received in full.

Clients may reschedule once, with a minimum of 48 hours’ notice.
Rescheduling with less notice may require a new deposit.
If you have an emergency and prefer to reschedule instead of cancel, you may do so.

Please arrive 10 minutes early to your scheduled shoot.
Late arrivals will lose time from their session (e.g., if you're 15 mins late to a 1-hour shoot, you’ll have 45 minutes remaining).
Clients who are disrespectful, disruptive, or under the influence will be asked to leave and will not receive a refund.

Design projects include 2 free revisions.
Additional design changes: $10 per revision
Reshoots (photoshoots): $50
Rush delivery (if available): $35+
A revision is a small adjustment (e.g., font change or color tweak). A new request is a significant change or new concept and may be billed separately or require a new contract.
Scope changes (e.g., extra versions, platforms, or new branding) may incur additional fees.

Photos: Delivered within 14 days of the shoot.
Design projects: Up to 30 days, depending on complexity.
Rush delivery may be possible for an additional fee.
Clients are expected to respond to communication and provide required materials promptly. Delays may push back delivery timelines.

Photos are shared via online gallery.
Design files are delivered in appropriate formats (e.g., printable PDF, transparent PNG, JPG).
Files are hosted for 30 days. After that, they may be deleted. Clients are responsible for downloading and saving all files.
Extended storage beyond 3 months is available for an additional fee.

Clients have usage rights to all final, delivered files (photos or designs) for personal, commercial, or promotional use.
Hare Media retains ownership and marketing rights. Work may be shared on our website, social media, portfolio, or marketing materials indefinitely.
Discreet credit (“Design by Hare Media”) may be included unless requested otherwise.

Natural features such as birthmarks, moles, or body proportions will not be altered in post-processing unless requested for a fee and agreed upon beforehand.

If a client has an emergency, they may receive a refund with documentation (e.g., doctor’s note or photo evidence).
Bad weather will result in a rescheduled session for safety.
If Hare Media experiences an emergency and must cancel, you will receive a full refund.

By booking, you consent to the use of your images or designs for Hare Media marketing (online or print).
This includes social media, website, advertising, and promotional materials.
Images may be edited, cropped, or adapted for display.

Minors: A parent/guardian must provide written consent for any marketing use.

To opt out, email info@haremedia.ca or request a form during your session.

By booking with Hare Media, you agree to all terms and policies listed above.

If you have any questions, please reach out via email at info@haremedia.ca or text (905) 391-6545. I look forward to working with you!